PRIVACY POLICY
Bespoke Britannia Limited
Your Privacy
Why do we have a Privacy Policy?
It is really important to us that any personal information that you give to us is kept safe and secure and whilst we realise that it is not the most interesting of subjects, we would encourage you to read our Privacy Policy as it gives you important information about your personal information and your rights.
Our website provides services for job seekers to find and apply for jobs and for employers to advertise vacancies and look for suitable candidates.
We will always be open with you and so we have written this policy to tell you:
What personal information you can give us
How we may use your personal information
Who we work with to provide your account and our website
Where we keep your personal information
How long we keep your personal information
How we keep your personal information safe
Your choices and rights
This website is owned and operated by Bespoke Britannia Limited. We you have any comments or queries about this website please contact enquiries@bespokebritannia.co.uk.
We last updated this Privacy Policy on 1st May 2019.
Personal Information you give to us
1. Candidates and Potential Candidates
Setting up an account, using our website or contacting us via email or telephone
You may provide us with the following information about yourself:
your name and address
your contact details including email address and telephone number
your CV/details relating to your qualifications and experience
what sector you are interested in
what jobs you are applying for and have applied for previously
Being placed in a permanent or temporary position by us
We may process the following information to verify your application before offering you a post or if you are placed in a temporary or permanent position:
References (if you provide us with details of your referees)
Employment Eligibility checks (e.g. checking passports and visas)
DBS checks
Personal data relating to health (in so far as it relates to the position you have applied for)
Other times you can give us personal information
You can give us information when you:
Set up an account on our website
Apply for a position that we are advertising on behalf of an employer
Submit a CV to our website
Sign up for our newsletter
Contact us via email or by telephone for any reason
Other people giving us your information
Occasionally we may be given a name and contact details by a third party of potential candidates who may be interested in the type of positions we advertise. In all cases we will ask for verbally or written confirmation from the third party that they have obtained your consent before passing on your details. If they cannot confirm this to us, then we will securely destroy the personal information.
If the third party confirms that they have consent, then we will contact you and ask you if you are happy for us to process your personal information. If you confirm that you are happy for us to look for positions on your behalf, then we may contact you and ask for your CV and other details.
2. Employers
If you have a vacancy
If you ask us to help you find candidates to fill a vacancy that you have, we may collect the following information:
Information about you and your family (names, addresses)
Your requirements for employees
3. Referees
If you are asked to provide a reference
We may be given your details by a candidate in order to provide a reference from them, in this instance we may process:
Your name, address, email address or mobile phone number
Your current or previous employment
4. Automatic Collection of information on our website
Cookies
When you visit our website or use our services, we may use cookies to collect certain information automatically such as:
IP addresses (the name your computer uses to identify itself to us)
how you found our website
dates and times that you visited our website
which pages you visited
what positions you have viewed
Special Category Personal Information
We may collect information that requires extra protection due to the nature of the information, this is known as “special category” personal information. We will only process this type of information with your express permission, which means we will give you express details about what information we need and what we will do with it.
We may need to process the following types of special category personal information:
Health data (if this information is needed in relation to a role you are applying for)
Criminal record data (where a DBS check is required for the role)
How we collect your Personal Information
We may collect information directly from you as described above or via one of the following methods:
LinkedIn (if you apply for a position we advertise on LinkedIn)
Other social media platforms such as Facebook (if you apply for a position that we advertise)
From your referees – if you provide us with referees details we may contact them but we will inform you first
How we may use your Personal Information
With your agreement, we may use your personal information:
to process your request to be added to our CV database and/or apply for a specific role
to pass on to an employer where you have told us you wish to apply for a specific position
to pass on to employers looking for candidates like you where you have given us permission to do so
to carry out ID and immigration checks
to carry out suitability checks on a candidate for a role (e.g. DBS checks)
to fulfil any contracts you have entered into with us
to tailor the services that we offer to you with your needs and interests
comply with our legal obligations
to tell you about changes to our services or website
to help us develop our website to make it better for all users
to get your feedback on our website and services
to administer our website (such as troubleshooting, data analysis, research)
to keep our website safe and secure
Our legal basis for using your information
The law only allows us to use your personal information in certain limited circumstances. We have listed these below and what information they allow us to process.
1.) With your consent
With your agreement we may:
set up an account on our website
process your request to be added to our CV database
provide your details to an employer where you have told us you wish to apply for a specific position
provider your details to employers looking for candidates like you
2.) When we have a contract with you
We may use your information to comply with a contract that we have entered into with you:
to provide the services you have requested
to administer and provide the website (such as troubleshooting, data analysis & research)
to tell you about changes to our website or our services
to help us (or our software developers) improve the website
3.) Where it is necessary for our legitimate interests
We may provide you with marketing information about our own products and services similar to those that you have purchased or enquired about (unless you tell us to stop).
4.) To comply with a legal obligation
We do this when we have to comply with legislation such as tax laws and employment legislation.
Our Marketing
We may provide you with information about our services and other news where we feel these may interest you.
Depending on what contact information you have given to us, we may contact you by email or post. We will only do this where you have consented to receiving such information from us.
You can opt out of such marketing at any time and If you wish to do so, please email us at enquiries@bespokebritannia.co.uk
Working with other organisations
Employers and Recruitment Agencies
If you are applying for a specific position, we will inform you in advance of the name of the employer (where we are permitted to do so if not, we will give you enough details for you to decide whether you want to be put forward as a candidate).
If you have indicated to us that you wish to apply for jobs overseas, then we may provide your information to organisations who are not subject to the same data protection legislation that we have in force in the UK. In these cases, we only deal with organisations who have agreed to deal with your information in line with GDPR and UK legislation.
Other third parties
In order to provide your account and our website we may have to allow our trusted partners to have access to your personal information. These organisations include:
Our business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you
Our website developers who need to see your information in order to keep our website up and running
We work with the following organisations:
Podio
Microsoft 365
What laws we may have to comply with
We may have to disclose your personal information to third parties:
If we sell our business in which case the personal information that we hold will be part of the transferred assets
If we are required by law, or in order to enforce or apply our terms of use. This includes exchanging information with other organisations for the purposes of fraud protection and credit risk reduction
Third Party Privacy Policies
Our site may contain links to websites owned by other organisations. If you follow a link to another website, these websites they will have their own privacy policy. We suggest that you check the policies of any other websites before giving them your personal information as we cannot accept responsibility for any other website.
Where we keep your Personal Information
Storage of Personal Information
We are committed to ensuring that our suppliers have appropriate technical, administrative and physical procedures in place to ensure that your information is protected against loss or misuse. All personal information you provide to us is stored on our secure servers or on secure servers operated by a third party located in the EEA.
All third parties who provide services or software to us are required to sign a contract requiring them to have appropriate technical, administrative and physical procedures in place to ensure that your information is protected against loss or misuse.
Retention of information
We will store your personal information (name, email, employment history etc) for as long as you wish us to. At any time, you can ask us to add to it, edit it or remove it completely.
After a year of first registering, a process will start to regularly remind you that you are storing your file with us and ask you to update your information with us.
As soon as there has been a period of 12 months since you last logged in we will email you and remind you that your account is still active. If we do not have hear from you, we will delete your account after 3 years.
Emails
If you chose to send us information via email, we cannot guarantee the security of this information until it is delivered to us.
Your rights
Access to your information
You have the right to access information that we hold about you. If you wish to receive a copy of the information that we hold, please contact us at enquiries@bespokebritannia.co.uk or write to us at the address above
Changing or deleting your information
You can ask us at any time to change, amend or delete the information that we hold about you or ask us not to contact you with any further marketing information. You can also ask us to restrict the information that we process about you.
You can request that we change, amend, delete your information or restrict our processing by emailing us at enquiries@bespokebritannia.co.uk.
You can also login to see all the information you have given us about your career profile to do the above yourself, at any time.
Right to prevent Automated decision making
You have a right to ask us to stop any automated decision making. We do not intentionally carry out such activities, but if you do have any questions or concerns we would be happy to discuss them with you and you can contact us at enquiries@bespokebritannia.co.uk.
Transferring Personal Information
You have the right to request that your personal information is transferred by us to another organisation (this is called “data portability”). Please contact us at enquiries@bespokebritannia.co.uk with the details of what you would like us to do and we will try our best to comply with your request. If may not be technically feasible, but we will work with you to try and find a solution.
Complaints
If you make a request to us under this Privacy Policy and you are unhappy with the response, you can ask for the request to be reviewed under our internal complaints procedure. Our internal complaints procedure allows your request to be reviewed by a director who will do their best to try and resolve the issue.
If you have been through the internal complaints procedure and are still not happy with the result, then you have the right to complain to the Information Commissioner’s Office. They can be contacted as follows:
Website:
www.ico.org.uk
Telephone:
03031231113
Address:
Information Commissioners Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Changes to our Privacy Policy
We review our Privacy Policy on a frequent basis to check that it accurately reflects how we deal with your information and may amend it if necessary. You should check this page regularly to see the most up to date information.
How to Contact us
We welcome questions, comments and requests regarding this Privacy Policy which can be sent to enquiries@bespokebritannia.co.uk